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Archival description
City of Victoria website
CoV-CR-0361 · Series · 2023
Part of City of Victoria fonds

Series consists of the former City of Victoria website (victoria.ca), which served as a centralized place for the public to access City services and information for over a decade. The website was launched in January 2012, with regular content updates made throughout its life. Site-wide enhancements to viewing experience, navigation, and usability were made in 2014 and 2016.

The site contents were captured by web crawls between September 25 and October 23, 2023, prior to the launch of a new City website on October 26, 2023. Related subdomains and external sites were not included in the capture.

The crawled site is available for viewing through the Internet Archive's Archive-It service. Please use the link below for access.

Victoria (B.C.). Information Technology Department
CoV-CR-0302 · Series · 1862-2014
Part of City of Victoria fonds

Series consists primarily of individual photographs taken of each Mayor and group photographs of the Mayor and Council members generally at the beginning of each term in office. Series also includes other photographs featuring Mayor and Council.

Victoria (B.C.). Mayor's Office
CoV-CR-0016 · Series · 1882-2012
Part of City of Victoria fonds

Series consists of annual reports of the City.

Clerk's copies for 1927-1957 include typed sheets listing names and positions of some officers and employees that are not included in the published version. For some years, these lists include committee members as well.

"File" numbers provided in the file listing are not original. They refer to numbers given by the Archives to bound volumes (or, for draft copies, folders) for internal inventory control.

Provenance information has been taken from stamps on reports or on volume covers. Where given in square brackets, this information has been inferred from other volumes with similar binding and complementary date ranges which do have stamps.

Victoria (B.C.). City Council
CoV-CR-0217 · Series · 1872-2012
Part of City of Victoria fonds

Series consists of correspondence, declarations, petitions, briefs, and certificates relating to Council business that were either orphaned from their original filing systems or retained by the Clerk because they did not fit within the regular series of Council records.

Victoria (B.C.). City Council
City Council minutes
CoV-CR-0001 · Series · 1862-2012
Part of City of Victoria fonds

Series consists of the minutes of City Council meetings. Primary access to these records is through microfilm copies in the Archives; minutes for the most recent years are also available on the City's web site ( www.victoria.ca ).

The series includes one volume of draft minutes from 1867-1870. It also contains one volume of minutes from Feb - Sep 1876 pertaining to committees, such as Committee of the Whole, Board of Health, Water Works, and Finance (due to the fact that there was no clear distinction between the meeting arrangements and recordkeeping of Council and its committees at this time). There is also a DVD of the City's 150 anniversary special Council meeting on August 2, 2012.

The Council minutes can be accessed in several manners: through the index to Council minutes (CR-0002), the topical indexes (CR-0015), and through a subject card index created by Archives staff covering the years 1862 to 1870.

A related series (CR-0048) consists of one volume of minutes of special and closed Council meetings from 1896 to 1900, which contains only 27 pages but includes, among other things, information relating to Council's actions regarding the collapse of the Point Ellice Bridge.

The minutes were handwritten until 1909.

Victoria (B.C.). City Council
Archives operational files
CoV-CR-0316 · Series · 1967-2011
Part of City of Victoria fonds

Series consists of records created by the City of Victoria Archives. Includes correspondence, memoranda, reports, and guest registers.

Victoria (B.C.). Archives Division
CoV-CR-0181 · Series · 1892-2010
Part of City of Victoria fonds

Series consists of plumbing and sewer connection applications pertaining to buildings that no longer exist in their original location, having been demolished, moved, or burned (applications pertaining to existing buildings are in the custody of Permits and Inspection).

There are six different kinds of records in this series, all of them used (and filed) together in administering plumbing and sewerage connection applications: Application to connect with sewer; Application to construct plumbing; Application to connect with public surface drains; Application to connect with public surface drains or septic tank; Application to connect with holding tank; and Application to connect house sewers temporarily to public surface water drains. Each application consists of a form and a basic plan of the structure (on linen). The plans show the location of the bathroom(s) and kitchen and indicate where the house plumbing connects to the main sewer. Some applications contain more detailed plans showing elevations, alterations, and additions, as well as correspondence.

The first application to connect to the sewer was made on 1 December 1892.

The design of the forms and the information collected changed over time. Sample data elements for several periods are provided below.

Sample Data Elements:

December 1892 - April 1893

Location of property
Legal description
Date
Owners name
Owners address*
Architect name*
Architect address
Plumber name
Plumber address
Builder name
Builder address
Purpose of building
No. of houses connected
Signature of owner
Owner at the time that the application was made. This is not necessarily the original owner.
**Not necessarily the architect of the building. Since many of the buildings had already been built when indoor plumbing became available, an architect was often hired to incorporate the plumbing into the existing structure.

April 1893 - October 1895

Location of property
Legal description
Owners name
Owners address
Architect name
Architect address
Pipe layer name
Pipe layer address
Builder name
Builder address
Purpose of building
How many buildings
The street on which main sewer is located
Signature of owner
Date
Signature of Agent for owner

Report and recommendation of Inspector
Signature of inspector
Date

Owner at the time that the application was made. This is not necessarily the original owner. Not necessarily the architect of the building. Since many of the buildings had already been built when indoor plumbing became available, an architect was often hired to incorporate the plumbing into the existing structure. Agents signing for owner include: spouse, contractor, architect, plumber and others.

October 1895 - December 1911

Location of property
Legal description
Owners name*
Owners address
Pipe layer name
Pipe layer address
Plumber name
Plumber address
Purpose of building
How many buildings
The street on which main sewer is located
Signature of owner
Date
Signature of Agent for owner**
Report and recommendation of Inspector
Signature of inspector
Date

*Owner at the time that the application was made. This is not necessarily the original owner.
**Agents signing for owner include: spouse, contractor, architect, plumber and others.

January 1912 - 1950s

Location of property
Legal description
Owners name*
Owners address
Pipe layer name
Pipe layer address
Plumber name
Plumber address
Purpose of building
How many buildings
The street on which main sewer is located
A schedule setting out the class and position of plumbing fixtures
Signature of owner
Date
Signature of Agent for owner**
Report and recommendation of Inspector
Signature of inspector
Date
A receipt for a sum as required by the application

*Owner at the time that the application was made. This is not necessarily the original owner.
**Agents signing for owner include: spouse, contractor, architect, plumber and others

Victoria (B.C.). Engineering Department
Planning annual reports
CoV-CR-0357 · Series · 1982-2005
Part of City of Victoria fonds

Series consists of annual reports on the City's planning and development functions.

The are no reports for 1983, 1985, 1986, 1996, 1997, 2002, and 2003.

Victoria (B.C.). Planning Department
CoV-CR-0313 · Series · 1985-2005
Part of City of Victoria fonds

Series consists of agendas of this special committee of Council, which serves as a forum for Councillors to consider and discuss various issues in a less formal manner than Council meetings themselves permit. The series includes a variety of correspondence, reports, and other materials that provide the background material for discussion.

Victoria (B.C.). Committee of the Whole
CoV-CR-0339 · Series · 1950-2004 (predominantly 1950-1994)
Part of City of Victoria fonds

Series consists of Advisory Planning Commission (APC) zoning and rezoning applications, related reports, correspondence, plans and photographs.

Files go up to 1994 however some files may contain more recent information.

Victoria (B.C.). Advisory Planning Commission
CoV-CR-0349 · Series · 1980-2004
Part of City of Victoria fonds

Series consists of annual budgets in the form of reports to Council.

Titled "Annual Budget" from 1980-1997 and "Budget Report" thereafter.

Victoria (B.C.). Finance Department
CoV-CR-0315 · Series · 1974-2004
Part of City of Victoria fonds

Series consists of minutes of this special committee of Council, which serves as a forum for Councillors to consider and discuss various issues in a less formal manner than Council meetings themselves permit.

There is a gap in this series from 1978 to 1981.

Victoria (B.C.). Committee of the Whole
City Council minutes index
CoV-CR-0002 · Series · 1879-2003 (predominantly 1879-1918 and 1977-2003)
Part of City of Victoria fonds

Series consists of an index to City Council minutes (CR-0001).

Records from 1879 to 1918 consist of single volumes for each calendar year. These volumes consist of separate sections for each letter of the alphabet, with individual entries in these sections listed sequentially by date.

Access to the minutes through these volumes sometimes requires inferences about which committee was responsible for a particular activity, since topics tend to be recorded only once and listed (where appropriate) under the name of the responsible committee with the topic given as a sub-heading; the issuing of warrants, for example, is found under 'F' for 'Finance Committee - Warrants' rather than under 'W' for warrants. References are to page numbers in the Council minutes volumes.

Records for 1977 to 1980 are in card index format, arranged alphabetically by subject within each year. Records for 1985-1995, which consist of legal size pages originally filed with the minutes at the beginning of the specific year to which they pertain, are also arranged alphabetically by subject. The index for these years provides better access than the volumes for 1879-1918, but may still cause difficulty in locating topics due to minimal cross-referencing for some years. The index for 1990-2003 will be found on the microfilm version of the Council minutes for those years.

These lists are supplemented by the topical indexes (CRS 15), which also index the Council minutes. A draft index to the minutes for 1862-1871 compiled by Archives staff is also available.

There are gaps in the records for 1892-1893, 1906, 1919-1976, 1981-1982, 1989, 1996, and 2002.

Victoria (B.C.). City Council
Bylaws
CoV-CR-0003 · Series · 1862-2002
Part of City of Victoria fonds

Series consists of local laws and regulations passed by City Council to control, regulate, and administer affairs within its jurisdiction.

The original bylaws are not generally available for access, though bound duplicates of most of them are located in the Archives. While some of the originals are missing, many of those that are can be found among the bound versions. Only those bylaws located in the Archives are included in the file list.

Registered bylaws are those that have been signed and sealed as certified copies of the originals.

Victoria (B.C.). City Council
CoV-CR-0186 · Series · 1986-2001
Part of City of Victoria fonds

Series consists of minutes and agendas of this advisory committee of Council.

The Committee's role is to advise Council on those matters coming within the scope of the Heritage Conservation Act (RSBC 1979, c. 165) which are from time to time referred to it by Council, and to make recommendations to Council respecting the designation of heritage buildings, structures and lands, and the preservation, alteration, renovation or demolition of heritage buildings, structures or lands. See bylaw 81-10 and its amendments, 82-4, 83-8, 91-53.

Victoria (B.C.). Heritage Advisory Committee
Property sales journal
CoV-CR-0192 · Series · 1930-1999
Part of City of Victoria fonds

Series consists of a daily journal documenting properties sold by the City of Victoria.

Data elements include the legal description of the property, date of sale, the name and address of the property owner, sale price, term, cost price, profit and loss.

Victoria (B.C.). Land Department
Tenders index
CoV-CR-0350 · Series · 1966-1999
Part of City of Victoria fonds

Series consists of an alphabetical index to City tenders for goods and services.

The index is divided into two parts chronologically; the first part covers the years 1966-1990, while the second covers 1991-1999.

Victoria (B.C.). Supply Management Division
CoV-CR-0355 · Series · 1973-1999
Part of City of Victoria fonds

The Advisory Design Panel advises Council on the design merits of plans for various development projects such as rezoning and development permit applications.

Victoria (B.C.). Advisory Design Panel
CoV-CR-0235 · Series · 1886-1999
Part of City of Victoria fonds

Series consists of the City’s copy of burial permits.

Each permit originally consisted of three parts: the City copy, the family copy, and a receipt. Each permit is numbered and captures the following information: name, age, where born, where died, date of death, day and hour of burial, officiating clergy, block, plot and road, undertaker, reserve plots, and fees.

The earliest permits are contained in bound volumes and date from December 1886 to October 1915. In October 1915 the system was changed to a three-part carbon-copy form. And the data collected changed slightly to include cause of death, re-opening, interment, exhumation, and total cost.

Other forms related to the burial may be attached to the burial permit, such as Order for Interment of Body, Medical Certificate of Death, Warrant to Bury After a View, Certificate of Cremation, and other forms and correspondence related to the transportation of remains.

Previous record keeping practices included licences for plots and perpetual maintenance contracts in the burial permitting system. While these records use the same numbering as the burial permits, they are distinct records series with their own access restrictions (see below).

Victoria (B.C.). Parks Department
CoV-CR-0017 · Series · 1927-1999
Part of City of Victoria fonds

Series consists of two forms submitted by each candidate for municipal office. First, the actual nomination paper, listing the name, address, and occupation of the nominee, proposer, seconder and witness. Second, for the early years, a declaration by candidates of their qualifications, which included a statement of the nominee's willingness to run for office and a list of property qualifications. This second document was later replaced by a statement of acceptance of nomination.

Victoria (B.C.). City Clerk's Office
Tenders and quotations
CoV-CR-0183 · Series · 1927-1998
Part of City of Victoria fonds

Series consists of tenders and quotations for equipment, supplies, and services considered for purchase by the City.

Victoria (B.C.). Purchasing Department
CoV-CR-0326 · Series · 1972-1998
Part of City of Victoria fonds

Series consists of yearly indexes to business licence applications for businesses that are no longer active. From 1972 to 1984 these records were referred to as the "trades licence suspense list" and were indexed by business category and licence number. The records from 1985 to 1998 are indexed by both the name and the address of the business.

Victoria (B.C.). Finance Department
Property sales accounts
CoV-CR-0196 · Series · 1926-1997
Part of City of Victoria fonds

Series consists of a record of individual property sales, including cash sales (1947-1997), cash sales to veterans (1946-1959), deposits with agreements to purchase (1952-1997), property sales accounts listing credits, debits and interest charges (1926-1968), as well as an alphabetical name index to the property sales accounts.

Victoria (B.C.). Land Department
Demolished building plans
CoV-CR-0144 · Series · 1873-1996
Part of City of Victoria fonds

Series consists of files pertaining to residential and commercial buildings demolished in Victoria.

The files generally consist of architectural plans and supplementary textual records deposited with or created by the Engineering or Planning Departments as part of the building permit approval process.

Victoria (B.C.). Engineering Department
CoV-CR-0300 · Series · 1984-1996
Part of City of Victoria fonds

Series consists of policy and procedure information for all aspects of Memorial Arena operations. The policies and procedures are divided into 26 sections: Introduction, Administration, Budgeting/Purchasing, Administrative Policies and Procedures, Box Office, Passes/Gratuities, Conditions of Employment, Payroll, Vacations, Automobile/Travel/Training Expenses, Safety/Accidents, Employee Problems, Emergency, Office, Memorial Arena Equipment, Facility Advertising, Agreements/City/Outside, Police Assistance, Complaints, Alcohol and Drugs in Facilities, Smoking in Facilities, Handicapped/Disabled Patrons, Revenue Canada, Victoria Athletic Commission, and Maintenance.

Victoria (B.C.). Memorial Arena Division
Voters list
CoV-CR-0021 · Series · 1865-1996 (predominantly 1908-1996)
Part of City of Victoria fonds

Series consists of lists of all eligible voters.

The lists were updated annually at first and later semi-annually. The only voters lists available before 1908 are those for 1865, 1885, and 1896.

Victoria (B.C.). City Clerk's Office
CoV-CR-0287 · Series · 1988-1995
Part of City of Victoria fonds

Series consists of an index to property-related items discussed by Council or Committee of the Whole or both.

Includes street name and number, nature of the discussion (heritage designation, strata conversion, and so forth), file number, the date the item went to Committee of the Whole or Council, and its status (approved, declined, tabled, etc).

Victoria (B.C.). City Council
CoV-CR-0320 · Series · 1990-1995
Part of City of Victoria fonds

Series consists of correspondence, memoranda, reports, agendas, and minutes of this committee charged by Council with developing, reviewing, and advising on policies and procedures pertaining to the issuance of liquor licences.

Victoria (B.C.). Liquor Licencing Advisory Committee
CoV-CR-0353 · Series · 1902-1993
Part of City of Victoria fonds

Series consists of share certificates for various oil and mining companies, as well as correspondence pertaining to select investments.

Victoria (B.C.). Finance Department
Bylaw index
CoV-CR-0352 · Series · 1862-1993
Part of City of Victoria fonds

Series consists of an index to City bylaws.

Victoria (B.C.). City Council
Supplementary tax roll
CoV-CR-0238 · Series · 1979-1993
Part of City of Victoria fonds

Series consists of correspondence, memoranda, notes, reports, copies of cheques, cheque requisitions, journal vouchers, journal entries, and supplementary roll changes used to document revisions to the assessment roll and any additional taxes or refunds due property owners.

Victoria (B.C.). Finance Department
Ross Bay Cemetery plot books
CoV-CR-0311 · Series · 1872-1992
Part of City of Victoria fonds

Series consists of occupancy records of burial plots in Ross Bay Cemetery. The series includes substantially the same information as that captured on the burial permit (CR-0235). Data elements include: permit number, name, age, where born, where died, day and hour of burial, clergyman, block and plot number, undertaker and remarks. The remarks section contains notes on the transfer of plots, reserve plots, exhumations, re-interments, and depths. A name index at the start of each volume gives a cross-reference to a folio in the volume.

The permit number system was not introduced until March 1884.

Victoria (B.C.). Parks Department
Councillor Greenwood files
CoV-CR-0358 · Series · 1987-1992
Part of City of Victoria fonds

Series consists of working files on juvenile prostitution and detoxification centres created during Janet Greenwood's time as councillor for the City of Victoria.

Councillor Hansen files
CoV-CR-0359 · Series · 1988-1992
Part of City of Victoria fonds

Series consists of working files on Cadillac Fairview (Eaton Centre) and Songhees development created during Suzanne Hansen's time as councillor for the City of Victoria.

Agreements indexes
CoV-CR-0356 · Series · 1892-1992
Part of City of Victoria fonds

Series consists of an alphabetical and a numerical index to agreements, the alphabetical list ranging from 1892-1992 and the numerical from 1978-1992.

Victoria (B.C.). City Council
Councillor Simmons files
CoV-CR-0360 · Series · 1990-1992
Part of City of Victoria fonds

Series consists of working files on rehabilitation of downtown buildings created during Eric Simmons' time as councillor for the City of Victoria.

City Council agendas
CoV-CR-0327 · Series · 1948-1991
Part of City of Victoria fonds

Series consists of agendas of City Council meetings.

The series includes a variety of correspondence, reports, and other materials that provide the background material for discussion.

Victoria (B.C.). City Council
CoV-CR-0266 · Series · 1929-1990
Part of City of Victoria fonds

The series consists of receipts for a contract for the maintenance of grass plots in Ross Bay Cemetery.

Each license consists of two parts, a duplicate that remained in the volume, and an original that was retained by the applicant. Each record contains the following data elements: license number, name, address, amount paid, location of plot(s) purchased, date, and the signatures of both the Secretary of Ross Bay Cemetery and the undertaker or purchaser.

The maintenance of grass plots was established by bylaw 2452 "Ross Bay Cemetery Grass Plots, Maintenance Fund bylaw, 1928" and adopted by a resolution of Council on29 April 1929.

Victoria (B.C.). Parks Department
Commonwealth Games reports
CoV-CR-0318 · Series · 1990
Part of City of Victoria fonds

Series consists of reports and related correspondence pertaining to the 1994 Commonwealth Games.

Reports that duplicate items already found within the Victoria Commonwealth Games Society fonds (PR-0074, Series 109) have not been retained.

Victoria (B.C.). City Manager's Office