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City of Victoria annual budget

Series consists of annual budgets in the form of reports to Council.

Titled "Annual Budget" from 1980-1997 and "Budget Report" thereafter.

Victoria (B.C.). Finance Department

City Council agendas

Series consists of agendas of City Council meetings.

The series includes a variety of correspondence, reports, and other materials that provide the background material for discussion.

Victoria (B.C.). City Council

Committee of the Whole minutes

Series consists of minutes of this special committee of Council, which serves as a forum for Councillors to consider and discuss various issues in a less formal manner than Council meetings themselves permit.

Victoria (B.C.). Committee of the Whole

Building permit applications

Series consists of a log of building permits issued by the City.

Includes information on the date and number of the permit, owner of the property, its legal description, and the street on which it is located. Also includes information on how many buildings are included in the permit, building material, number of storeys, number of rooms, purpose of the building, estimate of cost, and amount of fee paid.
This series was started in 1907. Although the City likely had a regular method of recording building permits before this time, the best existing source for annual lists of building permits issued from the early 1860s to 1907 is the local newspapers, copies of which are available in the Archives' reference room.

Victoria (B.C.). Public Works Department

List of City properties for sale

Series consists of a published booklet describing properties being sold by the City of Victoria for non-payment of property taxes.

Victoria (B.C.). Land Department

Ross Bay Cemetery plot books

Series consists of occupancy records of burial plots in Ross Bay Cemetery. The series includes substantially the same information as that captured on the burial permit (CR-0235). Data elements include: permit number, name, age, where born, where died, day and hour of burial, clergyman, block and plot number, undertaker and remarks. The remarks section contains notes on the transfer of plots, reserve plots, exhumations, re-interments, and depths. A name index at the start of each volume gives a cross-reference to a folio in the volume.

The permit number system was not introduced until March 1884.

Victoria (B.C.). Parks Department

Ross Bay Cemetery burial permits

Series consists of the City’s copy of burial permits.

Each permit originally consisted of three parts: the City copy, the family copy, and a receipt. Each permit is numbered and captures the following information: name, age, where born, where died, date of death, day and hour of burial, officiating clergy, block, plot and road, undertaker, reserve plots, and fees.

The earliest permits are contained in bound volumes and date from December 1886 to October 1915. In October 1915 the system was changed to a three-part carbon-copy form. And the data collected changed slightly to include cause of death, re-opening, interment, exhumation, and total cost.

Other forms related to the burial may be attached to the burial permit, such as Order for Interment of Body, Medical Certificate of Death, Warrant to Bury After a View, Certificate of Cremation, and other forms and correspondence related to the transportation of remains.

Previous record keeping practices included licences for plots and perpetual maintenance contracts in the burial permitting system. While these records use the same numbering as the burial permits, they are distinct records series with their own access restrictions (see below).

Victoria (B.C.). Parks Department

Ross Bay Cemetery plot licenses

Series consists of receipts for licenses for plots in Ross Bay Cemetery.

Each license consists of two parts, an original that remained in the volume, and a duplicate original that was retained by the applicant. Each record contains the following data elements: license number, name, address, amount paid, location of plot(s) purchased, date and was signed by both the Secretary of Ross Bay Cemetery and the undertaker or purchaser.

Starting in volume 5, copies of “Application for a deed of cemetery plot” and correspondence are often attached to the license. The burial permit number(s) is noted on the license.

Victoria (B.C.). Parks Department

Ross Bay Cemetery grass plot books

The series consists of receipts for a contract for the maintenance of grass plots in Ross Bay Cemetery.

Each license consists of two parts, a duplicate that remained in the volume, and an original that was retained by the applicant. Each record contains the following data elements: license number, name, address, amount paid, location of plot(s) purchased, date, and the signatures of both the Secretary of Ross Bay Cemetery and the undertaker or purchaser.

The maintenance of grass plots was established by bylaw 2452 "Ross Bay Cemetery Grass Plots, Maintenance Fund bylaw, 1928" and adopted by a resolution of Council on29 April 1929.

Victoria (B.C.). Parks Department

Building inspection photographs

Series consists primarily of photographs of various homes and buildings around the City, including 1144 Queens with various running and non-running automobiles in the yard.

Victoria (B.C.). Building Inspector's Department

Councillor Hansen files

Series consists of working files on Cadillac Fairview (Eaton Centre) and Songhees development created during Suzanne Hansen's time as councillor for the City of Victoria.

Councillor Simmons files

Series consists of working files on rehabilitation of downtown buildings created during Eric Simmons' time as councillor for the City of Victoria.

Councillor Greenwood files

Series consists of working files on juvenile prostitution and detoxification centres created during Janet Greenwood's time as councillor for the City of Victoria.

Victoria Eaton Centre inventory of heritage buildings

Series consists of an inventory of heritage buildings on the site of the Victoria Eaton Centre prepared by Cadillac Fairview Shopping Centres for the City of Victoria.

Includes photographs of all exterior facades, selected interior photography keyed to a schematic drawing of the interior, and general exterior photographs of each building including close-up exterior details of the following buildings on Douglas, Fort, Broad, and Government Streets: Driard Hotel, Spencer's Block, Spencer's Arcade, Times, Montague Bridgman, Kresge (Marks & Spencer), Winch, Kent Hotel, Wilson, Brown, Melrose, and Eaton's interior details

Victoria (B.C.). Planning Department

Property Manager's lease and purchase files

Series consists of records made and received while administering land and buildings owned by the City. As such, it includes records relating to the purchase, sale, lease, use, and development of City land and buildings.

Victoria (B.C.). Property Manager's Office

Miscellaneous City Council files

Series consists of correspondence, declarations, petitions, briefs, and certificates relating to Council business that were either orphaned from their original filing systems or retained by the Clerk because they did not fit within the regular series of Council records.

Victoria (B.C.). City Council

Local improvement book

Series consists of reports from the City Engineer and City Assessor to Council regarding the cost of constructing permanent (cement) sidewalks together with statements showing the amount chargeable against the various portions of real property immediately benefited. Included also are plans describing the location of the works to be done, the length of time it is expected to last, the cost to the City, and the owners of the relevant properties. See bylaw 343.

The 1892-1906 volume consists of copies without plans

Victoria (B.C.). City Engineer's Office

Public Works street and work site photographs

Series consists primarily of photographs of street views and road and sidewalk construction. Also includes photographs of culvert installation, Garbage Wharf, temporary garbage dump at Mud Bay, refuse disposal methods, Point Ellice Bridge construction, Garbally Road Public Works Yard, Bowker Creek, City parkades, and the official opening of the Yates Street Fire Hall.

Photographs were probably taken by Public Works staff as a record of their activities.

Victoria (B.C.). Public Works Department

Police Court charge book index

Series consists of bound index volumes containing the names of individuals charged with an offence and the page of the charge book to which it refers.

There is a gap in these records from 1894-1902.

Victoria (B.C.). Police Court

Demolished building plans

Series consists of files pertaining to residential and commercial buildings demolished in Victoria.

The files generally consist of architectural plans and supplementary textual records deposited with or created by the Engineering or Planning Departments as part of the building permit approval process.

Victoria (B.C.). Engineering Department

Parks and Recreation Department photographs, news clippings, and pamphlets

Series consists mainly of photographs of various Victoria parks. There are also photographs of other parks in Canada and the United States.

Photographs are divided into files based on photographer, type of photograph, or subject matter. The dates listed are only those noted on some photographs and do not cover all the material in each file. The subject matter is varied covering: aerial photos, Beacon Hill Park, boulevard trees, children and playgrounds, parks, Parks Department projects and personnel, Ross Bay Cemetery, scenic views, storm damage scenes, waterfowl, zoo animals.

In addition, there are a few newclippings, postcards, and pamphlets relating to the Parks Department

Victoria (B.C.). Parks and Recreation Department

Archives operational files

Series consists of records created by the City of Victoria Archives. Includes correspondence, memoranda, reports, and guest registers.

Victoria (B.C.). Archives Division

Tax assessment photographs

Series consists of photographs created by the Assessor to assist in the assessment of taxes. Photographs depict both commercial and residential properties.

Victoria (B.C.). Finance Department

Mayor and Council photographs

Series consists primarily of individual photographs taken of each Mayor and group photographs of the Mayor and Council members generally at the beginning of each term in office. Series also includes other photographs featuring Mayor and Council.

Victoria (B.C.). Office of the Mayor

Applications for plumbing and sewer connections

Series consists of plumbing and sewer connection applications pertaining to buildings that no longer exist in their original location, having been demolished, moved, or burned (applications pertaining to existing buildings are in the custody of Permits and Inspection).

There are six different kinds of records in this series, all of them used (and filed) together in administering plumbing and sewerage connection applications: Application to connect with sewer; Application to construct plumbing; Application to connect with public surface drains; Application to connect with public surface drains or septic tank; Application to connect with holding tank; and Application to connect house sewers temporarily to public surface water drains. Each application consists of a form and a basic plan of the structure (on linen). The plans show the location of the bathroom(s) and kitchen and indicate where the house plumbing connects to the main sewer. Some applications contain more detailed plans showing elevations, alterations, and additions, as well as correspondence.

The first application to connect to the sewer was made on 1 December 1892.

The design of the forms and the information collected changed over time. Sample data elements for several periods are provided below.

Sample Data Elements:

December 1892 - April 1893

Location of property
Legal description
Date
Owners name
Owners address*
Architect name*
Architect address
Plumber name
Plumber address
Builder name
Builder address
Purpose of building
No. of houses connected
Signature of owner
Owner at the time that the application was made. This is not necessarily the original owner.
**Not necessarily the architect of the building. Since many of the buildings had already been built when indoor plumbing became available, an architect was often hired to incorporate the plumbing into the existing structure.

April 1893 - October 1895

Location of property
Legal description
Owners name
Owners address
Architect name
Architect address
Pipe layer name
Pipe layer address
Builder name
Builder address
Purpose of building
How many buildings
The street on which main sewer is located
Signature of owner
Date
Signature of Agent for owner

Report and recommendation of Inspector
Signature of inspector
Date

Owner at the time that the application was made. This is not necessarily the original owner. Not necessarily the architect of the building. Since many of the buildings had already been built when indoor plumbing became available, an architect was often hired to incorporate the plumbing into the existing structure. Agents signing for owner include: spouse, contractor, architect, plumber and others.

October 1895 - December 1911

Location of property
Legal description
Owners name*
Owners address
Pipe layer name
Pipe layer address
Plumber name
Plumber address
Purpose of building
How many buildings
The street on which main sewer is located
Signature of owner
Date
Signature of Agent for owner**
Report and recommendation of Inspector
Signature of inspector
Date

*Owner at the time that the application was made. This is not necessarily the original owner.
**Agents signing for owner include: spouse, contractor, architect, plumber and others.

January 1912 - 1950s

Location of property
Legal description
Owners name*
Owners address
Pipe layer name
Pipe layer address
Plumber name
Plumber address
Purpose of building
How many buildings
The street on which main sewer is located
A schedule setting out the class and position of plumbing fixtures
Signature of owner
Date
Signature of Agent for owner**
Report and recommendation of Inspector
Signature of inspector
Date
A receipt for a sum as required by the application

*Owner at the time that the application was made. This is not necessarily the original owner.
**Agents signing for owner include: spouse, contractor, architect, plumber and others

Victoria (B.C.). Engineering Department

Register of real property

Series consists of a register of real property owned by the City.

Includes registration number, date of purchase, legal description, size, purchase price, and remarks.

Part of single volume including CR-0257, CR-0258, and CR- 0259; located at pp. 2-48.

Victoria (B.C.). Finance Department

Group 'A' Committee minutes index

Series consists of an index to the minutes or the Group 'A' Committee records (CR-0024).

Arranged chronologically by year, alphabetically within each year by first letter only, and numerically by minute number within each alphabetical section

Victoria (B.C.). City Council

Bylaws

Series consists of local laws and regulations passed by City Council to control, regulate, and administer affairs within its jurisdiction.

The original bylaws are not generally available for access, though bound duplicates of most of them are located in the Archives. While some of the originals are missing, many of those that are can be found among the bound versions. Only those bylaws located in the Archives are included in the file list.

Registered bylaws are those that have been signed and sealed as certified copies of the originals.

Victoria (B.C.). City Council

Planning annual reports

Series consists of annual reports on the City's planning and development functions.

The are no reports for 1983, 1985, 1986, 1996, 1997, 2002, and 2003.

Victoria (B.C.). Planning Department

Agreements indexes

Series consists of an alphabetical and a numerical index to agreements, the alphabetical list ranging from 1892-1992 and the numerical from 1978-1992.

Victoria (B.C.). City Council

WAVE Committee records

Series consists of correspondence, reports, notes, and attendance lists of this informal group of City staff and management brought together by City Manager, Joe Martinago, to discuss ways to improve the workplace.

Victoria (B.C.). City Manager's Office

Advisory Design Panel minutes

The Advisory Design Panel advises Council on the design merits of plans for various development projects such as rezoning and development permit applications.

Victoria (B.C.). Advisory Design Panel

Miscellaneous City investments

Series consists of share certificates for various oil and mining companies, as well as correspondence pertaining to select investments.

Victoria (B.C.). Finance Department

Tenders index

Series consists of an alphabetical index to City tenders for goods and services.

The index is divided into two parts chronologically; the first part covers the years 1966-1990, while the second covers 1991-1999.

Victoria (B.C.). Supply Management Division

Land Department agreements

Series consists of copies of agreements, leases, contracts and other legal documents which pertain to City-owned or leased land. These are copies of the original agreements forwarded to the Lands Department by the City Clerk.

Victoria (B.C.). Land Department

City Clerk's agreements

Series consists of copies of agreements, leases, contracts and other legal documents which pertain to a variety of matters including land purchases, land sales, large building projects, water supply, employment, paving, operations of concessions, Wartime Housing, and union agreements.

This series is incomplete.

Victoria (B.C.). City Clerk's Office

City Solicitor's agreements

Series consists of agreements, leases, contracts and other legal documents which pertain to a variety of matters including land purchases, Vic West Arbitration, and expropriation of land at Elk Lake and Sooke Lake and for water works purposes.

It also includes records dealing with expropriation of land in Fernwood for the Victoria High School as well as agreements for houses under the Soldiers Better Housing Act, and agreements with other municipalities regarding infrastructure projects.

Victoria (B.C.). City Solicitor's Office

Soldiers Settlement Housing plans

Series consists of plans, specifications, receipts and correspondence for homes built under the Better Housing and Soldiers Settlement Housing Acts. Information contained in these records include: plan number, permit number, legal description, civic address, name of owner, architect, contractor and tradesmen.

Victoria (B.C.). Engineering Department

Victoria Centennial Celebration Society files

Series consists of office files generated by the Victoria Centennial Celebration Society under their mandate to organize and coordinate celebrations for the Victoria centennial in 1962. The majority of records deal with cooperative ventures between the Committee and cultural groups of the City. The remainder of records deal with the general administration of the Committee

Victoria Centennial Celebration Society

Agreements

Series consists of original agreements, leases, contracts and other legal documents which pertain to a variety of matters including land purchases, land sales, large building projects, water supply, employment, paving, operations of concessions, Wartime Housing, and union agreements.

Victoria (B.C.). City Council

Results 1 to 50 of 361