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Archival description
Library Series
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Magistrate's record book

Series consists of bound volumes containing the names of individuals charged with an offence, the nature and date of the offence and what action was taken. The action taken could range from a jail sentence, a fine or a remand date.

Victoria (B.C.). Police Court

Sewers roll

Series records assessments made and taxes charged and collected on sewer connections in the City under bylaws enacted to raise funds for extending the sewer system. The rolls were compiled by the City Engineer and filed in the office of the Treasurer for collection of taxes levied. See bylaws 284, 341, 400, 402, 424, 456, 516, 557, 592, 616, and 728.

Victoria (B.C.). Treasurer's Office

Finance Department ledger

Series consists of a special ledger of departmental accounts of the City, which deals with every aspect of each departmental operating budget.

Victoria (B.C.). Finance Department

Water Works general ledger

Series consists of a general ledger of the Victoria section of the water works. The ledger has accounts numbered 1 through 96 dealing with all aspects of the water works.

Victoria (B.C.). Finance Department

Bills payable journal

Series consists of a special journal documenting the bills payable of the City.

Series deals primarily with accounts held by banks, most likely with debenture accounts. From 1911-1919, accounts are drawn up with the Bank of British North America and from 1919-1960 with the Bank of Montreal.

Victoria (B.C.). Finance Department

Departmental salaries and benefits account

Series consists of the monthly tabulation of salary and benefits of the employees of each department.

Data elements include: pay roll number, department, salary, unemployment insurance city share/employees share, superannuation, income tax, B.C. Hospital, Canada savings bonds, M.S.A., City Hall union dues, Great West Life [Insurance Co.], Excel Life, Canada Life, C.E.H.A., fire union dues, police union dues, I.U.O.E. Local #918, London Life, V.F.M.B.S., advances, and net salary.

Victoria (B.C.). Finance Department

Special Auditorium Committee records

Series consists of minutes, reports, and correspondence of this special committee of Council, which was created to investigate possibilities for development of a multi-purpose civic auditorium.

Victoria (B.C.). Special Auditorium Committee

City Council letterbook

Series consists of copies of letters sent outward by the City Clerk, mostly communications ordered by Council.

Because the letters were bound chronologically, access is most effective using the alphabetical indexes to the letterbooks. Indexes for 1870 to 1893 are bound in at the beginning of the corresponding letterbooks, providing an alphabetical listing of names of correspondents, whether persons or organizations. Independent indexes providing similar listings are available for 1894 to 1973 (CR-0010), although these indexes also provide in addition a note on the topic of each letter. Subject access can also be obtained through the topical index (CR-0015), which covers the period from 1914 to 1974.

The series is relatively complete, with only a few gaps within years from 1902 to 1908. The first two letterbooks cover 1 April 1870 to 7 April 1873 and 31 March 1870 to 10 June 1875 respectively. The latter volume covers mostly mid 1873 to 1875 but there is still considerable overlap.

Victoria (B.C.). City Council

City Council letterbook index

Series consists of an index to letters sent outward (CR-0009).

Each volume is divided into alphabetical sections. Within each section the names of correspondents, whether persons or organizations, are listed chronologically throughout the year. The index also provides in addition a note on the topic of each letter.

See also the indexes to individual letterbooks before 1893 (CR-0009) and the topical index (CR-0015).

Victoria (B.C.). City Council

Special City Council correspondence inward

Series consists of letters received by the City Clerk from different City departments, community organizations, the federal and provincial governments, professional organizations, and municipalities throughout the world.

Although there are letters dating back to 1908, most of the material dates from the mid 1930's. There are two sequences of records within this series; the first ranging from the earliest material to the 1950s, and the second covering the 1950s through to 1973. This correspondence is arranged by subject and is filed either by received stamp number or chronologically. If the letter received originated within the City administration there will be no received stamp number, it will not be listed in the communications received index (CR-0014), and the file will be arranged chronologically. If the material received originated outside the City administration it will be arranged according to received stamp number and will be listed in the index.

Council meeting agendas, originally described as part of this series, were transferred to CR-0327 (Council Agendas) in 2006.

Victoria (B.C.). City Council

City of Victoria annual reports

Series consists of annual reports of the City.

Clerk's copies for 1927-1957 include typed sheets listing names and positions of some officers and employees that are not included in the published version. For some years, these lists include committee members as well.

"File" numbers provided in the file listing are not original. They refer to numbers given by the Archives to bound volumes (or, for draft copies, folders) for internal inventory control.

Provenance information has been taken from stamps on reports or on volume covers. Where given in square brackets, this information has been inferred from other volumes with similar binding and complementary date ranges which do have stamps.

Victoria (B.C.). City Council

Returning Officer's election reports

Series consists of official reports sent from the Deputy Returning Officers to the Returning Officer and from the Returning Officer to the City Clerk documenting the results of elections, referenda, loan bylaws and other matters set to a public vote. The reports are based on the election record book (CR-0018)

Victoria (B.C.). Returning Officer's Office

City Council credentials

Series consists of declarations by elected officials that they will hold office in good faith and impartially, as well as sworn statements by a member of the Supreme Court of British Columbia witnessing such declarations. In the first few years those people appointed to hold administrative offices (for example, Clerk of the Municipal Council, Assessor, and Chief of Police) were also required to make declarations.

Victoria (B.C.). City Clerk's Office

City Manager's operational files 2

Series consists of records created by the second City Manager. They pertain to virtually all areas of City activity. Earlier Manager's records are described in CR-0022 (predominantly 1950-1963), while later ones are described in CR-0124 (predominantly 1970-1977).

Victoria (B.C.). City Manager's Office

Group 'A' Committee records

Series consists of agendas, minutes, and papers of this standing committee of Council, which dealt with matters of a financial nature.

There are a number of committees that reported to the Group 'A' Committee: the Finance Committee; the Health, Welfare and Personnel Committee; the Lands and Fire Wardens Committee; the Public Transportation Committee; and the Inter-municipal Committee.

Included in addition to the material of the Group 'A' Committee are agendas, minutes, and papers of the Finance Committee (CR-0026) and the Greater Victoria Intermunicipal Committee (CR-0027).

For an alphabetical index to the minutes of the Group 'A' Committee, see CR-0132.

Victoria (B.C.). Group "A" Committee

Entertainment Committee records

Series consists of papers pertaining to the planning of City social events, including an official centennial dinner and the plans for a retirement party for long-time City Clerk, Frank Hunter.

Victoria (B.C.). Entertainment Committee

Victoria Parking Commission records

Series consists of the records of this agency, which was formed to oversee the planning and development of parking facilities in the City of Victoria.

Victoria (B.C.). Parking Commission

Buildings Committee minutes

Series consists of one sheet containing minutes 51-17 to 51-20 from the meeting of 15 August 1951.

For an alphabetical index to the minutes of the Building Committee, see CR-0140.

Victoria (B.C.). Buildings Committee

Tax sale cards

Series consists of descriptions of properties reverted to the City for taxes.

The records capture the following kinds of information: location, legal description, tax roll number, assessed value of land and improvements, upset price, tax sale date, titles, frontages, purchaser, purchase price, date of sale, and whether the property was reserved for municipal use.

Cards capture three levels of information over different periods of time: (1) the initial tax sale of the property, usually written in ink and documenting the years 1915-1935; (2) annotations detailing the taxes on the property for the years 1939-1942; and (3) annotations spanning the years 1955-1968, recording the date that the property was sold and the sale price. Some cards also contain a sketch of the property on the back of the card.

There are three separate groupings of cards.

Victoria (B.C.). Land Department

Ross Bay Cemetery plot licenses

Series consists of receipts for licenses for plots in Ross Bay Cemetery.

Each license consists of two parts, an original that remained in the volume, and a duplicate original that was retained by the applicant. Each record contains the following data elements: license number, name, address, amount paid, location of plot(s) purchased, date and was signed by both the Secretary of Ross Bay Cemetery and the undertaker or purchaser.

Starting in volume 5, copies of “Application for a deed of cemetery plot” and correspondence are often attached to the license. The burial permit number(s) is noted on the license.

Victoria (B.C.). Parks Department

Applications for plumbing and sewer connections

Series consists of plumbing and sewer connection applications pertaining to buildings that no longer exist in their original location, having been demolished, moved, or burned (applications pertaining to existing buildings are in the custody of Permits and Inspection).

There are six different kinds of records in this series, all of them used (and filed) together in administering plumbing and sewerage connection applications: Application to connect with sewer; Application to construct plumbing; Application to connect with public surface drains; Application to connect with public surface drains or septic tank; Application to connect with holding tank; and Application to connect house sewers temporarily to public surface water drains. Each application consists of a form and a basic plan of the structure (on linen). The plans show the location of the bathroom(s) and kitchen and indicate where the house plumbing connects to the main sewer. Some applications contain more detailed plans showing elevations, alterations, and additions, as well as correspondence.

The first application to connect to the sewer was made on 1 December 1892.

The design of the forms and the information collected changed over time. Sample data elements for several periods are provided below.

Sample Data Elements:

December 1892 - April 1893

Location of property
Legal description
Date
Owners name
Owners address*
Architect name*
Architect address
Plumber name
Plumber address
Builder name
Builder address
Purpose of building
No. of houses connected
Signature of owner
Owner at the time that the application was made. This is not necessarily the original owner.
**Not necessarily the architect of the building. Since many of the buildings had already been built when indoor plumbing became available, an architect was often hired to incorporate the plumbing into the existing structure.

April 1893 - October 1895

Location of property
Legal description
Owners name
Owners address
Architect name
Architect address
Pipe layer name
Pipe layer address
Builder name
Builder address
Purpose of building
How many buildings
The street on which main sewer is located
Signature of owner
Date
Signature of Agent for owner

Report and recommendation of Inspector
Signature of inspector
Date

Owner at the time that the application was made. This is not necessarily the original owner. Not necessarily the architect of the building. Since many of the buildings had already been built when indoor plumbing became available, an architect was often hired to incorporate the plumbing into the existing structure. Agents signing for owner include: spouse, contractor, architect, plumber and others.

October 1895 - December 1911

Location of property
Legal description
Owners name*
Owners address
Pipe layer name
Pipe layer address
Plumber name
Plumber address
Purpose of building
How many buildings
The street on which main sewer is located
Signature of owner
Date
Signature of Agent for owner**
Report and recommendation of Inspector
Signature of inspector
Date

*Owner at the time that the application was made. This is not necessarily the original owner.
**Agents signing for owner include: spouse, contractor, architect, plumber and others.

January 1912 - 1950s

Location of property
Legal description
Owners name*
Owners address
Pipe layer name
Pipe layer address
Plumber name
Plumber address
Purpose of building
How many buildings
The street on which main sewer is located
A schedule setting out the class and position of plumbing fixtures
Signature of owner
Date
Signature of Agent for owner**
Report and recommendation of Inspector
Signature of inspector
Date
A receipt for a sum as required by the application

*Owner at the time that the application was made. This is not necessarily the original owner.
**Agents signing for owner include: spouse, contractor, architect, plumber and others

Victoria (B.C.). Engineering Department

Tenders and quotations

Series consists of tenders and quotations for equipment, supplies, and services considered for purchase by the City.

Victoria (B.C.). Purchasing Department

Local improvement book

Series consists of reports from the City Engineer and City Assessor to Council regarding the cost of constructing permanent (cement) sidewalks together with statements showing the amount chargeable against the various portions of real property immediately benefited. Included also are plans describing the location of the works to be done, the length of time it is expected to last, the cost to the City, and the owners of the relevant properties. See bylaw 343.

The 1892-1906 volume consists of copies without plans

Victoria (B.C.). City Engineer's Office

Heritage Advisory Committee records

Series consists of minutes and agendas of this advisory committee of Council.

The Committee's role is to advise Council on those matters coming within the scope of the Heritage Conservation Act (RSBC 1979, c. 165) which are from time to time referred to it by Council, and to make recommendations to Council respecting the designation of heritage buildings, structures and lands, and the preservation, alteration, renovation or demolition of heritage buildings, structures or lands. See bylaw 81-10 and its amendments, 82-4, 83-8, 91-53.

Victoria (B.C.). Heritage Advisory Committee

Land Department record of documents issued

Series consists of a chronological listing of indefeasible titles and conveyances issued by the City pertaining to the sale of City properties.

The records capture the following kinds of information: date, nature of the document, title number, description of the property, and recipient.

Victoria (B.C.). Land Department

Property sales journal

Series consists of a daily journal documenting properties sold by the City of Victoria.

Data elements include the legal description of the property, date of sale, the name and address of the property owner, sale price, term, cost price, profit and loss.

Victoria (B.C.). Land Department

Land ledger

Series consists of a record of cumulative totals of funds entered against various accounts such as cash sales, rentals, tax sales, and agreements receivable.

Victoria (B.C.). Land Department

Police Department scrapbook

Series consists of a photocopied scrapbook of news clippings pertaining to the Victoria Police Department.

Victoria (B.C.). Victoria Police Department

Water Works data and reports

Series consists of data and reports compiled for the Water Committee, including a variety of reports with plans on electrolysis damage.

Victoria (B.C.). Water Commissioner

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