Showing 361 results

Archival description
Car allowance reports
CoV-CR-0166 · Series · 1952-1957
Part of City of Victoria fonds

Series consists of monthly and annual accounts of car expenditures.

Car allowance payments document monthly vehicle usage whereas car allowance mileage reports document monthly mileage costs.

Victoria (B.C.). Finance Department
CoV-CR-0275 · Series · 1901
Part of City of Victoria fonds

Series consists of the minutes of the Celebration Committee and its various subcommittees during its efforts to commemorate the 1901 May 24th (Victoria Day) celebration. Includes minutes, newsclippings, and advertisements.

Victoria (B.C.). Celebration Committee
Cemetery Committee minutes
CoV-CR-0321 · Series · 1912
Part of City of Victoria fonds

Series consists of minutes of this committee of Council, which dealt with the administration of Ross Bay Cemetery. Includes the minutes of only one meeting, found filed and bound within the records of CRS 202 (Minutes of the Court of Revision on Local Improvements). The meeting pertains to the "removal of the remains of certain persons interred in Block 'D', along the line of the roadway under construction there, in connection with Ross Bay sea wall".

Victoria (B.C.). Cemetery Committee
CoV-CR-0040 · Series · 1961-1962
Part of City of Victoria fonds

Series consists of a list of the officers of the Victoria Centennial Celebration Society, 1962 and a report of this special committee of Council, which was created to investigate possible projects to celebrate the 1962 Victoria centennial.

Victoria (B.C.). Centennial Advisory Committee
Centennial scrapbook
CoV-CR-0241 · Series · 1964-1967
Part of City of Victoria fonds

Series consists of a 41 cm x 51 cm volume of clippings and photographs pertaining to 1967 Canadian centennial activities in Greater Victoria, entitled "Central Saanich, Esquimalt, Oak Bay, Saanich, City of Victoria Centennial Scrapbook". Also includes a number of loose photographs maintained for reference or mounting in scrapbook.

Victoria (B.C.). City Clerk's Office
Centennial Square files
CoV-CR-0177 · Series · 1956-1966 (predominantly 1962-1966)
Part of City of Victoria fonds

Series consists of the City Manager's administrative and operational files pertaining to the development of Centennial Square.

Victoria (B.C.). City Manager's Office
CoV-CR-0033 · Series · 1972-1974
Part of City of Victoria fonds

Series consists of agendas and papers of this committee of Council.

The committee included members from the City as well as from various local businesses. Issues discussed include planning and zoning in the central business district, transportation, transit, the inner harbour, the downtown economy, and housing development in the downtown area.

Victoria (B.C.). Central Business District Advisory Committee
CoV-CR-0161 · Series · 1919-1931
Part of City of Victoria fonds

Series consists of a daily journal compiled by the City Assessor.

The journal documents daily appointments relating to the functional areas of assessment, building inspection, and purchasing. The journal was used originally in 1919 with other entries from the years 1920 and 1931.

Victoria (B.C.). Finance Department
City Clerk's agreements
CoV-CR-0346 · Series · 1922-1964
Part of City of Victoria fonds

Series consists of copies of agreements, leases, contracts and other legal documents which pertain to a variety of matters including land purchases, land sales, large building projects, water supply, employment, paving, operations of concessions, Wartime Housing, and union agreements.

This series is incomplete.

Victoria (B.C.). City Clerk's Office
City Council agendas
CoV-CR-0327 · Series · 1948-1991
Part of City of Victoria fonds

Series consists of agendas of City Council meetings.

The series includes a variety of correspondence, reports, and other materials that provide the background material for discussion.

Victoria (B.C.). City Council
CoV-CR-0004 · Series · 1885-1956
Part of City of Victoria fonds

Series consists of reports to City Council by various committees. Prior to the implementation of the committee system in 1885, ad hoc committees were common, and their reports were recorded in the Council minutes (CR-0001).

The reports began to be numbered in 1891. These numbers were used as references in the indexes: the record of reports of committees (CR-0005) and the topical indexes (CR-0015). A chronological item-level descriptive list provides some subject access to the reports for 1885 to 1892.

There are gaps in this series for the first half of 1887, the first half of 1888 and all of 1890.

Victoria (B.C.). City Council
CoV-CR-0012 · Series · 1940-1974
Part of City of Victoria fonds

Series consists of letters received by the Clerk's Office, other than those received primarily from internal and external governmental agencies (for which see CR-0013).

The material is arranged chronologically by received stamp number. "File numbers" (as provided in the file list for this series) combine file and item numbers; for example, "089 001-078" refers to file 89, items 1 through 78. "Reference" numbers are consecutive numbers given to individual items regardless of which file they are part of. In other words, reference numbers "31114-31266" are another way of pointing to the same items indicated by the file numbers "089 001-078".

Access to these records is provided by the communications received index (CR-0014), which is arranged chronologically by received stamp number and includes for each entry the sender and subject. Access can also be obtained through the topical index (CR-0015).
For other series of letters received, see CR-0011 (1862-1916) and CR-0013 (special correspondence inward).

Victoria (B.C.). City Council
CoV-CR-0014 · Series · 1893-1969
Part of City of Victoria fonds

Series consists of an index to three series of letters inward: correspondence inward (CR-0011), communications received (CR-0012), and special correspondence inward (CR-0013).

The entries are arranged by received stamp number, and provide information on date of receipt, sender, and topic.

Victoria (B.C.). City Council
CoV-CR-0011 · Series · 1862-1916
Part of City of Victoria fonds

This 31 cm of correspondence is all that remains of the letters received by the City Clerk before 1940.

The correspondence covers a wide range of subjects, but there is no alphabetical subject index to it. A chronological item-level descriptive list, however, provides some access to correspondents and subjects for the existing letters. All correspondence inward from 1893 onwards, whether existing or not, is indexed chronologically in the communications received index (CR-0014).
For other series of letters received, see CR-0012 (1940-1974) and CR-0013 (special correspondence inward).

Victoria (B.C.). City Council
City Council credentials
CoV-CR-0020 · Series · 1893-1960
Part of City of Victoria fonds

Series consists of declarations by elected officials that they will hold office in good faith and impartially, as well as sworn statements by a member of the Supreme Court of British Columbia witnessing such declarations. In the first few years those people appointed to hold administrative offices (for example, Clerk of the Municipal Council, Assessor, and Chief of Police) were also required to make declarations.

Victoria (B.C.). City Clerk's Office
CoV-CR-0017 · Series · 1927-1999
Part of City of Victoria fonds

Series consists of two forms submitted by each candidate for municipal office. First, the actual nomination paper, listing the name, address, and occupation of the nominee, proposer, seconder and witness. Second, for the early years, a declaration by candidates of their qualifications, which included a statement of the nominee's willingness to run for office and a list of property qualifications. This second document was later replaced by a statement of acceptance of nomination.

Victoria (B.C.). City Clerk's Office
City Council letterbook
CoV-CR-0009 · Series · 1870-1974
Part of City of Victoria fonds

Series consists of copies of letters sent outward by the City Clerk, mostly communications ordered by Council.

Because the letters were bound chronologically, access is most effective using the alphabetical indexes to the letterbooks. Indexes for 1870 to 1893 are bound in at the beginning of the corresponding letterbooks, providing an alphabetical listing of names of correspondents, whether persons or organizations. Independent indexes providing similar listings are available for 1894 to 1973 (CR-0010), although these indexes also provide in addition a note on the topic of each letter. Subject access can also be obtained through the topical index (CR-0015), which covers the period from 1914 to 1974.

The series is relatively complete, with only a few gaps within years from 1902 to 1908. The first two letterbooks cover 1 April 1870 to 7 April 1873 and 31 March 1870 to 10 June 1875 respectively. The latter volume covers mostly mid 1873 to 1875 but there is still considerable overlap.

Victoria (B.C.). City Council
CoV-CR-0010 · Series · 1894-1973
Part of City of Victoria fonds

Series consists of an index to letters sent outward (CR-0009).

Each volume is divided into alphabetical sections. Within each section the names of correspondents, whether persons or organizations, are listed chronologically throughout the year. The index also provides in addition a note on the topic of each letter.

See also the indexes to individual letterbooks before 1893 (CR-0009) and the topical index (CR-0015).

Victoria (B.C.). City Council
City Council minutes
CoV-CR-0001 · Series · 1862-2012
Part of City of Victoria fonds

Series consists of the minutes of City Council meetings. Primary access to these records is through microfilm copies in the Archives; minutes for the most recent years are also available on the City's web site ( www.victoria.ca ).

The series includes one volume of draft minutes from 1867-1870. It also contains one volume of minutes from Feb - Sep 1876 pertaining to committees, such as Committee of the Whole, Board of Health, Water Works, and Finance (due to the fact that there was no clear distinction between the meeting arrangements and recordkeeping of Council and its committees at this time). There is also a DVD of the City's 150 anniversary special Council meeting on August 2, 2012.

The Council minutes can be accessed in several manners: through the index to Council minutes (CR-0002), the topical indexes (CR-0015), and through a subject card index created by Archives staff covering the years 1862 to 1870.

A related series (CR-0048) consists of one volume of minutes of special and closed Council meetings from 1896 to 1900, which contains only 27 pages but includes, among other things, information relating to Council's actions regarding the collapse of the Point Ellice Bridge.

The minutes were handwritten until 1909.

Victoria (B.C.). City Council
City Council minutes index
CoV-CR-0002 · Series · 1879-2003 (predominantly 1879-1918 and 1977-2003)
Part of City of Victoria fonds

Series consists of an index to City Council minutes (CR-0001).

Records from 1879 to 1918 consist of single volumes for each calendar year. These volumes consist of separate sections for each letter of the alphabet, with individual entries in these sections listed sequentially by date.

Access to the minutes through these volumes sometimes requires inferences about which committee was responsible for a particular activity, since topics tend to be recorded only once and listed (where appropriate) under the name of the responsible committee with the topic given as a sub-heading; the issuing of warrants, for example, is found under 'F' for 'Finance Committee - Warrants' rather than under 'W' for warrants. References are to page numbers in the Council minutes volumes.

Records for 1977 to 1980 are in card index format, arranged alphabetically by subject within each year. Records for 1985-1995, which consist of legal size pages originally filed with the minutes at the beginning of the specific year to which they pertain, are also arranged alphabetically by subject. The index for these years provides better access than the volumes for 1879-1918, but may still cause difficulty in locating topics due to minimal cross-referencing for some years. The index for 1990-2003 will be found on the microfilm version of the Council minutes for those years.

These lists are supplemented by the topical indexes (CRS 15), which also index the Council minutes. A draft index to the minutes for 1862-1871 compiled by Archives staff is also available.

There are gaps in the records for 1892-1893, 1906, 1919-1976, 1981-1982, 1989, 1996, and 2002.

Victoria (B.C.). City Council
City Council resolutions
CoV-CR-0007 · Series · 1885-1977
Part of City of Victoria fonds

Series consists of formal statements of City Council agreed to after the consideration of a motion.

For indexes to the resolutions, see CR-0008.

Victoria (B.C.). City Council
CoV-CR-0022 · Series · 1938-1965 (predominantly 1950-1963)
Part of City of Victoria fonds

Series consists of records created by the first City Manager. They pertain to virtually all areas of City activity.

Files are arranged primarily by subject within a sequential numerical scheme reflecting a general alphabetical order. Individual descriptions include original file numbers, which range from 1 to 329. Unnumbered files are described after those so numbered.

Victoria (B.C.). City Manager's Office
CoV-CR-0023 · Series · 1961-1971 (predominantly 1964-1971)
Part of City of Victoria fonds

Series consists of records created by the second City Manager. They pertain to virtually all areas of City activity. Earlier Manager's records are described in CR-0022 (predominantly 1950-1963), while later ones are described in CR-0124 (predominantly 1970-1977).

Victoria (B.C.). City Manager's Office
CoV-CR-0124 · Series · 1966-1982 (predominantly 1970-1981)
Part of City of Victoria fonds

Series consists of records created by the City Manager under a filing system introduced in 1971. They pertain to virtually all areas of City activity.

Victoria (B.C.). City Manager's Office
CoV-CR-0349 · Series · 1980-2004
Part of City of Victoria fonds

Series consists of annual budgets in the form of reports to Council.

Titled "Annual Budget" from 1980-1997 and "Budget Report" thereafter.

Victoria (B.C.). Finance Department
CoV-CR-0016 · Series · 1882-2012
Part of City of Victoria fonds

Series consists of annual reports of the City.

Clerk's copies for 1927-1957 include typed sheets listing names and positions of some officers and employees that are not included in the published version. For some years, these lists include committee members as well.

"File" numbers provided in the file listing are not original. They refer to numbers given by the Archives to bound volumes (or, for draft copies, folders) for internal inventory control.

Provenance information has been taken from stamps on reports or on volume covers. Where given in square brackets, this information has been inferred from other volumes with similar binding and complementary date ranges which do have stamps.

Victoria (B.C.). City Council
CoV-CR-0337 · Series · 1873
Part of City of Victoria fonds

Series consists of Letters Patent to bring the City of Victoria under the Municipal Act of 1872, dated 25 January 1873, and Letters Patent to extend the boundaries of the City of Victoria, dated 9 May 1873.

Victoria (B.C.). City Clerk's Office
City of Victoria website
CoV-CR-0361 · Series · 2023
Part of City of Victoria fonds

Series consists of the former City of Victoria website (victoria.ca), which served as a centralized place for the public to access City services and information for over a decade. The website was launched in January 2012, with regular content updates made throughout its life. Site-wide enhancements to viewing experience, navigation, and usability were made in 2014 and 2016.

The site contents were captured by web crawls between September 25 and October 23, 2023, prior to the launch of a new City website on October 26, 2023. Related subdomains and external sites were not included in the capture.

The crawled site is available for viewing through the Internet Archive's Archive-It service. Please use the link below for access.

Victoria (B.C.). Information Technology Department
City Solicitor files
CoV-CR-0123 · Series · 1951-1969 (predominantly 1951-1965)
Part of City of Victoria fonds

Series consists of files from the office of City Solicitor Terence O'Grady (1956-1972).

They include bylaws and correspondence on local improvements, legislative regulations, agreements and other matters as well as minutes of various committees with which the Solicitor was concerned.

Victoria (B.C.). City Solicitor's Office
CoV-CR-0121 · Series · 1904-1963
Part of City of Victoria fonds

Series consists of several groups of files with no discernible relationship amongst themselves except that they were created by the City Solicitor at various times.

Most date from the period when the City Solicitor was a member of City Hall permanent staff. The series covers a full range of typical Solicitor activities including the preparation of bylaws and legislation, negotiation of agreements and contracts for local improvements, sale of lands, and supply of services to the City, general counsel in litigation, and drafting of legal opinions.

A substantial group of files concerned with the building of Johnson St. Bridge (1911-1923) is comprised of records created by the City Engineer. These may have been brought together to handle potential litigation, given the City of Victoria's sensitivity to liability arising from the Point Ellice Bridge streetcar disaster of 1896.

Victoria (B.C.). City Solicitor's Office
CoV-CR-0119 · Series · 1887-1963 (predominantly 1910-1956)
Part of City of Victoria fonds

Series consists of files created by the City Solicitor from the first appointment to permanent staff of the City in 1910 to the contracting out of the work in 1956. Some files predate the appointment of a staff solicitor when the City's legal work was contracted out to various legal firms.

Victoria (B.C.). City Solicitor's Office
City Solicitor's agreements
CoV-CR-0345 · Series · 1874-1975
Part of City of Victoria fonds

Series consists of agreements, leases, contracts and other legal documents which pertain to a variety of matters including land purchases, Vic West Arbitration, and expropriation of land at Elk Lake and Sooke Lake and for water works purposes.

It also includes records dealing with expropriation of land in Fernwood for the Victoria High School as well as agreements for houses under the Soldiers Better Housing Act, and agreements with other municipalities regarding infrastructure projects.

Victoria (B.C.). City Solicitor's Office
Collector's roll
CoV-CR-0143 · Series · 1889-1916
Part of City of Victoria fonds

Series consists of information on property values and taxation rates compiled for the purpose of collecting taxes.

Information on the creation, structure, and composition of the Collector's roll is provided below in three sections: context of creation, structure, and data elements.

Context of Creation

Until the establishment of the B.C. Assessment Authority in 1974, assessment and collection of property taxes were the responsibility of the City. Each year the Assessor drew up the assessment roll, sent out notices of assessment to relevant taxpayers, and then forwarded the roll to the City Clerk on behalf of Council. City Council, sitting as the Court of Revision, determined whether revisions to the returned assessment roll were required, made them if necessary, confirmed them, and authenticated the roll. Council then enacted a bylaw for setting yearly tax rates. Following this, the Clerk made out the Collector's roll and forwarded it to the Collector who gathered the taxes, returning his roll to the Clerk when finished, and forwarding the money collected to the Treasurer.

Structure

The series can be divided into 3 categories distinguished by date range, title, and arrangement of entries within volumes: (A) 1889-1906 (68 volumes). City divided into three wards, with entries arranged alphabetically by name within wards; (B) 1907-1909 (12 volumes). Entries arranged alphabetically by name throughout the City; (C) 1910-1916 (38 volumes). City divided into neighbourhoods with entries arranged throughout City by roll number and lot number within neighbourhoods (such as City Lots, Five Acre Lots, Fairfield, like many assessment rolls). The ward system was established under the Victoria Incorporation Act (1862), and consisted of three wards called, respectively, the Johnson Street Ward, the Yates Street Ward, and the James Bay Ward. For information on the ward system from 1889-1891, see the Clippings Files under "Municipal Government - Ward System" and bylaw 84 (Wards Bylaw, 1890); for 1892-1906, see bylaw 163 (Wards Bylaw, 1892; map located at Maps B0051) and bylaw 336 (Wards Bylaw, 1901; repealed under bylaw 481).

Data Elements: 1889, 1904, and 1916 rolls

1889 roll

Title: Real estate assessment collector's roll
Elements:

  • No. of lot
  • Block
  • Street
  • Name
  • Assessment land
  • Assessment improvements
  • Alteration by Court of Revision
  • Total
  • Arrears
  • Tax
  • No. of receipt
  • Amount paid
  • Arrears
  • Date notice sent
  • Remarks

    1904 roll

Title: Land and improvement assessment: Collector's roll, 1904
Elements:

  • Name
  • Street
  • Subdivision
  • Lot
  • Block
  • Section
  • Assessment on land
  • Assessment on improvements
  • General rates
    Tax on land
    Tax on 50% assessed value of improvements
  • Board of Health special rate [9 mills]
  • Educational purposes special rate [1 mill]
  • Debt purposes special rate [2 mills]
  • Total tax [12 mills]
  • Tax if paid on or before 31 October 1904
  • 1st January 1904 arrears general rates
  • 1st January 1904 arrears Board of Health
  • 1st January 1904 arrears educational purposes
  • 1st January 1904 arrears debt
    • Amount paid
  • No. of receipt
  • 1st January 1905 arrears general rates
  • 1st January 1905 arrears Board of Health
  • 1st January 1905 arrears educational purposes
  • 1st January 1905 arrears debt

1916 roll, book 3

Title: Collector's roll [for the year xxxx] of taxes and other charges assessed and charged against real property (not including assessments for local improvement)
Elements (sub-elements are indicated by indentation):

    - Roll #
- Registered owner
Name
Address
- Holder of agreement to purchase or last assignee thereof
Name
Address
- Street
- Dimensions
- Real property description
Subdivision lot
Lot
Block
Map #
- Assessed value of land
- Taxes on assessed value of land
General, Board of Health, and Hospital
Mills - Gross
Net if paid by [date]
Interest, sinking fund, and school purposes
Mills - Net
- Water frontage tax (net)
- Boulevard upkeep tax (net)
- Cluster lighting maintenance (net)
- Sewer rental (net)
- Sewer construction tax (net)
- Total of all preceding taxes and charges (net)
- Arrears from [year previous] roll
Year
Amount
- Payments
Amount
Receipt
- Balancing
Rebate added
Excess payments
- Arrears [1st January of year following]
Year

Amount
- Payment on arrears
Amount
Receipt
- Local improvements

Victoria (B.C.). Finance Department
CoV-CR-0093 · Series · 1894-1904
Part of City of Victoria fonds

Series consists of letters sent outward from the Collector-Treasurer, mainly in his capacity as Collector.

Victoria (B.C.). Collector-Treasurer's Office
CoV-CR-0313 · Series · 1985-2005
Part of City of Victoria fonds

Series consists of agendas of this special committee of Council, which serves as a forum for Councillors to consider and discuss various issues in a less formal manner than Council meetings themselves permit. The series includes a variety of correspondence, reports, and other materials that provide the background material for discussion.

Victoria (B.C.). Committee of the Whole
CoV-CR-0315 · Series · 1974-2004
Part of City of Victoria fonds

Series consists of minutes of this special committee of Council, which serves as a forum for Councillors to consider and discuss various issues in a less formal manner than Council meetings themselves permit.

There is a gap in this series from 1978 to 1981.

Victoria (B.C.). Committee of the Whole
Commonwealth Games reports
CoV-CR-0318 · Series · 1990
Part of City of Victoria fonds

Series consists of reports and related correspondence pertaining to the 1994 Commonwealth Games.

Reports that duplicate items already found within the Victoria Commonwealth Games Society fonds (PR-0074, Series 109) have not been retained.

Victoria (B.C.). City Manager's Office