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Archival description
CoV-CR-0034 · Series · 1957-1964
Part of City of Victoria fonds

Series consists of correspondence and papers of this committee of Council.

The committee was formed because the City of Victoria owned several parks within the boundaries of the Municipality of Saanich, the most notable being Mount Douglas Park. This committee was also known as the Victoria Saanich Mount Douglas Park Committee.

Victoria (B.C.). Victoria and Saanich Beaches and Parks Committee
Inner Harbour renewal files
CoV-CR-0044 · Series · 1966-1973
Part of City of Victoria fonds

Series includes accounts, clippings, minutes, reports, and plans pertaining to inner harbour renewal projects.

For related records, see the City Manager's records for this period, CR-0124.

Victoria (B.C.). City Manager's Office
Land Committee minutes
CoV-CR-0079 · Series · 1947-1950
Part of City of Victoria fonds

Series consists of recommendations to Council regarding City land sales for veterans and ordinary sales, offers to purchase land received, and a variety of other business dealing with such matters as demolitions and zoning.

Victoria (B.C.). Land Committee
CoV-CR-0109 · Series · 1931-1969
Part of City of Victoria fonds

Series consists mainly of photographs of various Victoria parks. There are also photographs of other parks in Canada and the United States.

Photographs are divided into files based on photographer, type of photograph, or subject matter. The dates listed are only those noted on some photographs and do not cover all the material in each file. The subject matter is varied covering: aerial photos, Beacon Hill Park, boulevard trees, children and playgrounds, parks, Parks Department projects and personnel, Ross Bay Cemetery, scenic views, storm damage scenes, waterfowl, zoo animals.

In addition, there are a few newclippings, postcards, and pamphlets relating to the Parks Department

Victoria (B.C.). Parks and Recreation Department
Police Court exhibit book
CoV-CR-0111 · Series · 1916-1961
Part of City of Victoria fonds

Series consists of a single volume containing a description of the exhibits used in each particular case that came before the Police Court, the name and the date of the case, and when and how the material was disposed of.

Victoria (B.C.). Police Court
Police Court charge book
CoV-CR-0114 · Series · 1882-1910
Part of City of Victoria fonds

Series consists of bound volumes containing the names of individuals charged with an offence, the nature and date of the offence and what action was taken. The action taken could range from a jail sentence, a fine or a remand date.

Victoria (B.C.). Police Court
CoV-CR-0132 · Series · 1962-1980
Part of City of Victoria fonds

Series consists of an index to the minutes or the Group 'A' Committee records (CR-0024).

Arranged chronologically by year, alphabetically within each year by first letter only, and numerically by minute number within each alphabetical section

Victoria (B.C.). City Council
CoV-CR-0145 · Series · 1917-1948
Part of City of Victoria fonds

Series consists of a combination of assessment rolls and Collector's rolls, providing information on property values and taxation rates compiled for the purpose of assessing and collecting taxes on property and improvements.

Information on the creation, structure, and composition of the Collector's roll is provided below in three sections: context of creation, structure, and data elements.

Context of Creation

Until the establishment of the B.C. Assessment Authority in 1974, assessment and collection of property taxes were the responsibility of the City. Each year the Assessor drew up the assessment roll, sent out notices of assessment to relevant taxpayers, and then forwarded the roll to the City Clerk on behalf of Council. City Council, sitting as the Court of Revision, determined whether revisions to the returned assessment roll were required, made them if necessary, confirmed them, and authenticated the roll. Council then enacted a bylaw for setting yearly tax rates. Following this, the Clerk made out the Collector's roll and forwarded it to the Collector who gathered the taxes, returning his roll to the Clerk when finished, and forwarding the money collected to the Treasurer.

Structure

Records are arranged numerically by roll number. The numerical sequence reflects an ordering of lots into various sections throughout the City such as City Lots, Five Acre Lots, Beckley Farm, and Fairfield, like earlier assessment rolls. The following list from the 1921-1927 roll provides a general indication of the relation between the geographical location of a lot and its roll number (larger groupings of sections, indicated in the rolls by breaks in the numerical sequence, are separated by a dashed line):

        City Lots        1-2677
Fort Property 2678-2793
Section VI 2794-2850
Lot Z 2851
Christ Church Trust 2852-2968
Five Acre Lots 2969-3702
-----------------------------------
Beckley Farm 3799-4910
-----------------------------------
Fairfield 5001-7083
-----------------------------------
Sections 19 & 68 7500-8490
Sections 68 & 74 8491-9044
Spring Ridge 9045-9638
Finlayson Estate 9639-10140
-----------------------------------

Fernwood 10600-12438
Section 48 12439-13340
Section 8A 13341-13600
-----------------------------------
Sec. 4 (Hillside) 14100-17028
Section 5 (Gorge) 17029-17427
Section 7A (Gorge) 17428-17460
-----------------------------------
Section 25 18000-18238
Oakland 18239-19365
Sections 10 & 11 19366-19658
Victoria West 19659-20775
Water Lots 20776-20807
-----------------------------------
Sec. 119 (Songhees) 20900-21066

Data Elements: 1917 and 1921-1927 rolls.

    1917 roll

Title: Assessor's and Collector's roll of the Corporation of the City of Victoria, B.C., for the year 1917
Elements (sub-elements are indicated by indentation):

  • Roll No.
  • Remarks
  • Name of person assessed
  • Address
  • Description of property
    Street
    Map No.
    Block
    Lot
    Sub-lot
    Measurement
    Price per foot frontage or acre
    Assessed value of land
    Assessed value of improvements
    Total
  • Date notices sent
  • Taxes on assessed value of land
    General, Board of Health and Hospital
    Mills, gross [ ... ]
    Net if paid by [ ... ] 1917
    Interest, sinking fund and school purposes
    Mills, net [ ... ]
  • Special taxes
    Water frontage tax net
    Boulevard upkeep tax net
    Cluster lighting maintenance, net
    Sewer rental net
    Sewer construction tax net
  • Net total of all preceding rates and taxes of 1917 if paid by [ ... ] 1917
  • Arrears
    Amount [for years 1913-1916]
  • Payments
    Amount
    Receipt
  • Balancing
    Rebate added
    Excess payments
  • Arrears
    Amount [for years 1914-1917]
  • Payment on arrears
    Amount
    Receipt
  • Local improvements
  • Roll No.

    1921-1927 roll

Title: Assessor's and Collector's roll for the years as shown hereunder
Elements (sub-elements are indicated by indentation):
An asterisk (*) indicates that the data element is not found in the 1928-1934 assessment roll.

  • Roll No.
    • Section
  • Map No.
      • Sub Lot
      • Lot
  • Lots subdivided
    • Block
  • Street
      • Measurement
      • Year [1921-1927]
      • Price per foot front or acre
      • Assessed value land
  • Assessed value improvements
  • Total
    • Registered owner in fee simple, or tenant for life
  • Registered owner of last agreement for sale
      • Holder of last agreement to purchase not registered,
        but filing document
  • Date notice sent
    • Year [1921-1927]
  • General rate
      • Interest and sinking fund rate
      • School purposes rate
      • Total
      • Water frontage tax
  • Boulevard upkeep tax
    • Cluster lighting tax
  • Sewer rental
    • Sewer construction tax
  • Total of all preceding rates and taxes
      • [Prepaid tax memo /or/ local improvement 1]
      • Discounts
      • Net current taxes
      • Arrears
        Year
        Amount
      • Payments
        Amount
        Receipt
      • Percentage additions
  • Excess payments
    • Arrears forward

Victoria (B.C.). Finance Department
General ledger
CoV-CR-0151 · Series · 1914-1962
Part of City of Victoria fonds

Series consists of the City's general ledger. The ledgers are arranged within numerous accounts documenting the financial transactions of the City.

Victoria (B.C.). Finance Department
Water Works journal
CoV-CR-0157 · Series · 1956-1958
Part of City of Victoria fonds

Series consists of a journal recording water works billing accounts. The billing of customers was performed on a bi-monthly basis.

Victoria (B.C.). Finance Department
Boulevard maintenance ledger
CoV-CR-0159 · Series · 1914-1916
Part of City of Victoria fonds

Series consists of a ledger documenting boulevard maintenance taxes.

These taxes were collected in accordance to By-law No. 956 which states that 'for the purpose of providing annually the required sum to defray the cost of maintenance and upkeep of the boulevards on all streets in the City now and hereafter to be boulevarded there is hereby assessed upon the real property and portions of real property fronting upon any boulevard now or hereafter constructed, and there shall be levied and collected in each year an annual rate of four-fifths of a cent. per square foot of the area included in such boulevards.' Ledger consists of a calculation of street frontage, legal description of the property, and rates by year.

Victoria (B.C.). Finance Department
CoV-CR-0161 · Series · 1919-1931
Part of City of Victoria fonds

Series consists of a daily journal compiled by the City Assessor.

The journal documents daily appointments relating to the functional areas of assessment, building inspection, and purchasing. The journal was used originally in 1919 with other entries from the years 1920 and 1931.

Victoria (B.C.). Finance Department
Better Housing Act journal
CoV-CR-0164 · Series · 1931-1935
Part of City of Victoria fonds

Series consists of a journal documenting the Municipality's administration of the Better Housing Act (S.B.C. 1919, c. 8).

This Act was passed by the Provincial Government to aid in the promotion of better housing. Series documents loans by the City to individuals. Data elements include date, total of money paid, principal, interest, taxes, insurance, and administration. Monthly totals are calculated and carried forward to the beginning of each month.

Victoria (B.C.). Finance Department
City Council minutes
CoV-CR-0001 · Series · 1862-2012
Part of City of Victoria fonds

Series consists of the minutes of City Council meetings. Primary access to these records is through microfilm copies in the Archives; minutes for the most recent years are also available on the City's web site ( www.victoria.ca ).

The series includes one volume of draft minutes from 1867-1870. It also contains one volume of minutes from Feb - Sep 1876 pertaining to committees, such as Committee of the Whole, Board of Health, Water Works, and Finance (due to the fact that there was no clear distinction between the meeting arrangements and recordkeeping of Council and its committees at this time). There is also a DVD of the City's 150 anniversary special Council meeting on August 2, 2012.

The Council minutes can be accessed in several manners: through the index to Council minutes (CR-0002), the topical indexes (CR-0015), and through a subject card index created by Archives staff covering the years 1862 to 1870.

A related series (CR-0048) consists of one volume of minutes of special and closed Council meetings from 1896 to 1900, which contains only 27 pages but includes, among other things, information relating to Council's actions regarding the collapse of the Point Ellice Bridge.

The minutes were handwritten until 1909.

Victoria (B.C.). City Council
City Council minutes index
CoV-CR-0002 · Series · 1879-2003 (predominantly 1879-1918 and 1977-2003)
Part of City of Victoria fonds

Series consists of an index to City Council minutes (CR-0001).

Records from 1879 to 1918 consist of single volumes for each calendar year. These volumes consist of separate sections for each letter of the alphabet, with individual entries in these sections listed sequentially by date.

Access to the minutes through these volumes sometimes requires inferences about which committee was responsible for a particular activity, since topics tend to be recorded only once and listed (where appropriate) under the name of the responsible committee with the topic given as a sub-heading; the issuing of warrants, for example, is found under 'F' for 'Finance Committee - Warrants' rather than under 'W' for warrants. References are to page numbers in the Council minutes volumes.

Records for 1977 to 1980 are in card index format, arranged alphabetically by subject within each year. Records for 1985-1995, which consist of legal size pages originally filed with the minutes at the beginning of the specific year to which they pertain, are also arranged alphabetically by subject. The index for these years provides better access than the volumes for 1879-1918, but may still cause difficulty in locating topics due to minimal cross-referencing for some years. The index for 1990-2003 will be found on the microfilm version of the Council minutes for those years.

These lists are supplemented by the topical indexes (CRS 15), which also index the Council minutes. A draft index to the minutes for 1862-1871 compiled by Archives staff is also available.

There are gaps in the records for 1892-1893, 1906, 1919-1976, 1981-1982, 1989, 1996, and 2002.

Victoria (B.C.). City Council
Bylaws
CoV-CR-0003 · Series · 1862-2002
Part of City of Victoria fonds

Series consists of local laws and regulations passed by City Council to control, regulate, and administer affairs within its jurisdiction.

The original bylaws are not generally available for access, though bound duplicates of most of them are located in the Archives. While some of the originals are missing, many of those that are can be found among the bound versions. Only those bylaws located in the Archives are included in the file list.

Registered bylaws are those that have been signed and sealed as certified copies of the originals.

Victoria (B.C.). City Council
CoV-CR-0005 · Series · 1894-1920
Part of City of Victoria fonds

Series consists of a listing of committee reports to Council.

Arranged by file number but not date or subject, although there is a brief subject description of each committee report. For subject access to reports from 1914-1974, see the topical index (CR-0015)

Victoria (B.C.). City Council
City Council resolutions
CoV-CR-0007 · Series · 1885-1977
Part of City of Victoria fonds

Series consists of formal statements of City Council agreed to after the consideration of a motion.

For indexes to the resolutions, see CR-0008.

Victoria (B.C.). City Council
CoV-CR-0011 · Series · 1862-1916
Part of City of Victoria fonds

This 31 cm of correspondence is all that remains of the letters received by the City Clerk before 1940.

The correspondence covers a wide range of subjects, but there is no alphabetical subject index to it. A chronological item-level descriptive list, however, provides some access to correspondents and subjects for the existing letters. All correspondence inward from 1893 onwards, whether existing or not, is indexed chronologically in the communications received index (CR-0014).
For other series of letters received, see CR-0012 (1940-1974) and CR-0013 (special correspondence inward).

Victoria (B.C.). City Council
CoV-CR-0014 · Series · 1893-1969
Part of City of Victoria fonds

Series consists of an index to three series of letters inward: correspondence inward (CR-0011), communications received (CR-0012), and special correspondence inward (CR-0013).

The entries are arranged by received stamp number, and provide information on date of receipt, sender, and topic.

Victoria (B.C.). City Council
CoV-CR-0015 · Series · 1914-1977
Part of City of Victoria fonds

Series consists of an index to the letterbooks, Council minutes, committee reports and resolutions.

Arranged chronologically, one volume per year. Each volume is divided into alphabetical sections. Within each section, topics are entered chronologically throughout the year. In the early volumes the communications inward were indexed, although the material has not survived. The subjects vary over time and are usually well cross referenced.

Victoria (B.C.). City Council
Voters list
CoV-CR-0021 · Series · 1865-1996 (predominantly 1908-1996)
Part of City of Victoria fonds

Series consists of lists of all eligible voters.

The lists were updated annually at first and later semi-annually. The only voters lists available before 1908 are those for 1865, 1885, and 1896.

Victoria (B.C.). City Clerk's Office
Finance Committee records
CoV-CR-0026 · Series · 1952-1962
Part of City of Victoria fonds

Series consists of agendas, minutes, and papers of the Finance Committee reporting to the Group 'A' Committee regarding all financial matters relating to the preservation and development of the harbour and to public off-street parking.

For an alphabetical index to the minutes of the Finance Committee, see CR-0134.

Victoria (B.C.). Finance Committee
CoV-CR-0031 · Series · 1945-1963
Part of City of Victoria fonds

Series consists of minutes, annual reports, discussion materials, correspondence and articles of this agency, which was designed to advise Council on overall planning and development within the City.

The Commission was established in 1945 under bylaw 3122 (revised by bylaw 3652), under the authority of the Town Planning Act of BC (SBC 1925, C. 55). It was superseded by the Advisory Planning Commission in 1958.

Victoria (B.C.). Town Planning Commission
CoV-CR-0175 · Series · 1956-1989
Part of City of Victoria fonds

Series consists of correspondence of the City Purchasing Agent.

Correspondence deals primarily with policy and procedures of the Purchasing Division with several special occasion files interfiled within.

Victoria (B.C.). Purchasing Department
Centennial Square files
CoV-CR-0177 · Series · 1956-1966 (predominantly 1962-1966)
Part of City of Victoria fonds

Series consists of the City Manager's administrative and operational files pertaining to the development of Centennial Square.

Victoria (B.C.). City Manager's Office
CoV-CR-0179 · Series · 1967
Part of City of Victoria fonds

Series consists of the financial statement of accounts of the Thomas Shanks McPherson estate conducted by the firm of Ismay, Boiston, Dunn & Co. on behalf of the estate trustee Canada Trust Company.

Records were submitted to and debated by the City Council on 5 December 1967 and placed on file at City Hall.

Victoria (B.C.). City Clerk's Office
CoV-CR-0304 · Series · 1933-1935
Part of City of Victoria fonds

Series consists of a daily journal of fuel purchased by the City. Includes date, requisition number, company purchased from, amount purchased, unit pricing, and total price with cumulative monthly entries.

Victoria (B.C.). Stores Department
CoV-CR-0308 · Series · 1876-1878
Part of City of Victoria fonds

Series consists of property tax assessment notices and related correspondence, mainly concerning persons and corporate bodies with multiple properties.

Victoria (B.C.). Assessor's Office
CoV-CR-0313 · Series · 1985-2005
Part of City of Victoria fonds

Series consists of agendas of this special committee of Council, which serves as a forum for Councillors to consider and discuss various issues in a less formal manner than Council meetings themselves permit. The series includes a variety of correspondence, reports, and other materials that provide the background material for discussion.

Victoria (B.C.). Committee of the Whole
Archives operational files
CoV-CR-0316 · Series · 1967-2011
Part of City of Victoria fonds

Series consists of records created by the City of Victoria Archives. Includes correspondence, memoranda, reports, and guest registers.

Victoria (B.C.). Archives Division